Keep landscaping jobs, plants, and invoices in sync
Between a design-and-build install, a fortnightly mowing round, and a van stocked with turf and aggregate, paperwork is the easiest thing to let slide. ServiceInvoice tracks every property, every visit, and every invoice, so nothing gets missed between one round and the next.
No credit card required to start.
Why landscapers run on ServiceInvoice
Made for gardeners and landscaping crews juggling one-off builds with a standing mowing round.
Every property mapped
Gate codes, bin locations, and what was planted last time, attached to the property so nobody needs to ring ahead before a visit.
Mowing rounds that bill themselves
Set up a fortnightly or monthly round once, log each cut against the property, and let the invoice build itself in the background.
Turf, plants, and aggregate itemised
Break a quote into turf, topsoil, plants, and hard landscaping materials, with your markup applied and tax calculated automatically.
Spot the jobs waiting on payment
A running list of completed jobs without an invoice and invoices without a payment, so a slow month never sneaks up on you.
From a patio build to a Tuesday mow
Price a garden redesign as a fixed quote with a deposit up front, then let the fortnightly mowing round raise its own invoice from that same property record every time the crew logs a visit. Materials and labour stay itemised separately either way.
Gardeners aren't the only trade splitting quoted work from repeat visits. Cleaning crews bill the same way through handyman business software , and cleaning businesses run comparable rounds too.
Breaking down a landscaping invoice
Landscaping swings between one-off design-and-build projects and standing maintenance rounds, sometimes on the same invoice run. Splitting materials from labour, and quoted work from routine visits, is what lets a customer sign off a bigger job without a second look.
- The project or the round
- Identify whether this is a one-off build, a clearance, or which maintenance round the visit belongs to, along with the date it happened.
- Plants and materials
- Turf, topsoil, plants, and aggregate listed with quantities and unit price, markup included.
- Crew time and equipment
- Hours worked or a flat project rate, with any turf cutter, mini digger, or mower hire shown on its own line.
- The maintenance schedule
- Note the round frequency so a customer on a fortnightly cut recognises the pattern invoice after invoice.
- Tax and how to pay
- Apply VAT where registered, and set out the due date and accepted payment methods.
A landscaping invoice has to work for a five-figure garden build and a fifteen-minute mow on the same afternoon, and ServiceInvoice handles both without extra setup. Cleaning crews run comparable jobs through cleaning business software , and the same system underpins trade business software more broadly.
From job to paid in four steps
- 1
Add the customer and log the work as you go: materials, plants, and labour as separate line items.
- 2
Mark the job complete and generate an invoice with one click.
- 3
Send the branded PDF to your customer with clear totals and payment terms.
- 4
Track unpaid invoices from your dashboard and follow up before they slip.